IMPORTANT INFORMATION

All aspects of your presentation will be managed through the Speaker’s ready Room by the audio-visual team.

10 Feb — 7am to 6pm Venue: Vigyan Bhawan
11 Feb — 7am to 5:30pm venue: Kempinski Ambience Hotel
12 Feb — 7am to 5:30pm venue: Kempinski Ambience Hotel
13 Feb — 7am to 5:30pm venue: Kempinski Ambience Hotel
14 Feb — 7 am to 5:30pm venue: Kempinski Ambience Hotel

The breakout sessions run in a parallel fashion. Each session runs for 90 minutes and includes 6 speakers @ 10 minutes (10 minutes x 6 speakers) = 60 minutes.
The remaining 30 minutes are for discussion and synthesis.
Speakers are advised to strictly use the the laptop on console OR at podium hence all presentations must reach speaker’s preview room well in advance so that presentation is available on console in time, as all presentations will be stored on a central computer and called up via the Local Area Network in place for the Congress.
As per conference policy, no personal laptops shall be allowed to be operated from podium/console.(Mac users please note …)
Presentations should be uploaded on-site only in the speakers’ ready room via CD/DVD/Laptop/Pen Drive/Thumb Drive/external hard disk.
Please bring a backup copy in case of any problems with your file.

All oral presentations must be in English.
ONLY MS-PowerPoint (*.ppt and *.pptx) presentations are accepted.
Make sure that you upload ALL files required to run your presentation, particularly if you are using video clips.
Video is encouraged, and can be incorporatedin the presentation software, but it is reiterated that video files must be uploaded as individual files as well, as these do not get embedded into the presentation.
Please store your ppt and video files in one folder.
Please remember to embed unusual fonts if you happen to use them.
For spectacularly complex presentations, special arrangements may need to be made and the speaker’s preparation room technical team will be pleased to assist you with this.
Apple Mac users need not worry about compatibility issues.
Presentations will be delivered to each session hall only via a centralised and networked system, so it is ESSENTIAL that you visit the speakers’ preparation room at least four/six hours before your allocated session to upload and check your presentation.
Please refer to the Congress Programme and any correspondence for the exact timings for your presentation.
Identify yourself to the chairman 15 minutes before the session starts. Make sure with the AV person that your presentation is in order.
Due to tight program schedules, session chairpersons have been instructed to interrupt speakers who overrun their allocated time.
Please therefore ensure that you plan your communication carefully.
Give crisp, clear messages in your talk.
If you are interrupted, please be understanding of the requirement to keep to time.
Time has been allocated in each session for questions and discussion; you will be expected to be available to participate in this discussion.
You are expected to be present during the entire session.
Permission for video recording of your talk will be taken at the time of uploading your talk in the speakers’ ready room.
If you do not wish your talk to be recorded, please make your objections clear.

Material on slides must be of an adequate size to be seen clearly by all delegates. Please note the following recommendations:
Each slide should contain no more than seven lines of text and no more than seven words per line.
If you are showing graphs, tables or charts: do not make them too complex.
Restrict the number of slides so that you can comfortably finish with the given time limit.
Slides are easier to read when there is a marked contrast between the text and the background.
Legibility check: On presentation mode, your text should be large enough to be easily readable 1.5 m away from your computer screen. In general, the font size used in your text should be at least 20.

Thank you for being a part of the World Congress on Agroforestry 2014.